Description

The Office Manager at Aqleh Engineering Consultant plays a pivotal role in overseeing administrative operations and ensuring efficient workflow across multiple departments. This position serves as a crucial link between procurement, human resources, health & safety, and management. The ideal candidate will be a detail-oriented professional who excels at process management, quality control, and cross-departmental coordination. This position reports directly to management and supervises administrative staff.

Job Responsibilities

Administrative Operations

• Oversee daily office operations and administrative processes
• Supervise administrative staff and coordinate workflow
• Develop and implement efficient administrative procedures
• Manage office supplies, equipment, and service contracts
• Serve as a liaison between staff, management, and external vendors
• Prepare reports and presentations for management

Procurement Support

• Review purchasing requests and ensure compliance with company policies
• Analyze vendor proposals and negotiate favorable terms
• Oversee insurance renewals and service contract management
• Monitor inventory levels and optimize resource allocation
• Implement cost-saving initiatives while maintaining quality standards

Human Resources Coordination

• Support recruitment processes and participate in candidate selection
• Assist with onboarding procedures and employee documentation
• Contribute to performance management and professional development
• Help maintain employee records and ensure compliance with labor regulations
• Support company culture initiatives and employee engagement activities

Workplace Management

• Ensure workplace safety compliance and maintain a comfortable work environment
• Coordinate facility maintenance and necessary repairs
• Assist with emergency preparedness and safety protocol implementation
• Monitor adherence to company policies and procedures
• Identify opportunities for workplace improvements

Financial Oversight

• Assist with budget planning and expense monitoring
• Manage contract renewals and service agreements
• Monitor and optimize operational costs
• Ensure all administrative processes adhere to financial policies

Qualifications:

• Bachelor's degree in business administration, Management, or related field
• 5+ years of experience in office management or administrative leadership
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Proficient with office productivity software and management systems
• Strong communication skills in English (Arabic proficiency is a plus)
• Knowledge of UAE labor laws and business regulations